Guide to Hiring an Event and Meeting Planner

A full-service event planner is someone hired to manage an entire event. Capabilities should include venue selection and price negotiation, in addition to event design concept. Planner Fees vary and services are billed at cost for a flat fee or 15%-20% of the total event budget. Flat rate fees are part of an all-inclusive event planning package. Not to be confused with a wedding planner, an event planner may work independently or on behalf of a company to organize and implement events such as parties, conferences, meetings and trade shows.

TYPICAL COSTS
Hourly consultations with an event planner typically cost $40-$250 per hour. For $100 per hour, CBD offers advice on etiquette, customs, design ideas and budget management.

DISCOUNTS
One advantage to hiring an event planner is the potential of saving money on vendors with whom the planner has a good, working relationship. Ask if the event planner can get discounts on printing, catering or entertainment and have them work those figures into the overall budget.
CBD Event Planning services includes securing a venue, choosing decorations, developing the event design concept and suggesting vendors, with 75% of the fee due upon signing the contract.

SAMPLE COSTS
For example, an event with a $10,000 budget would cost the host a minimum of $2000 to pay the event planner. This fee does not include 10% DC Taxes.
Other examples include a $3,000 bar mitzvah (add $450 to $600 for event planning) or a $1.2 million conference (add $180,000 to $240,000 for event planning.)

EVERY Event is CUSTOM DESIGNED. No COOKIE CUTTER events are produced at CBD.

Hourly consultations with an event planner typically cost $40-$250 per hour. For $100 per hour, CBD offers advice on etiquette, customs, design ideas and budget management.

A full-service event planner specializing in high end events should work with the host to research and refer vendors to provide the venue, decor, menu and entertainment.

ADDITIONAL COSTS:

Tipping
Fees

Because the event planner’s fee is determined up front, tipping is not required. However, a thank-you card or gift card are welcome if the event coordinator did an outstanding job.

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